Operation Lifesaver, Inc. (Washington, DC)


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Grant Programs

Administrative Expense Reimbursement Grants

Description:

Reimbursement for the following types of expenses within the following categories:

• IRS Form 990 tax preparation reimbursement (up to $250yr, No matching funds required)
• Audit/Compilation reimbursement (up to $500yr, NO matching funds required)
• Payroll service reimbursement (NO cap on amount, NO matching funds required
• Computer/web technical assistance expense reimbursement (up to $250yr NO matching funds required)
• Legal Assistance Services provided by OLI's attorney (PREAPPROVAL by OLI President required; cap to be determined on an individual basis, NO matching funds required)

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
ADMIN October 1 November 30

Documents:

Name Notes
2022-2023 Admin Grant Spreadsheet.xlsx Please complete this spreadsheet and upload with your receipts/documents.

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Competitive Rail Transit Safety Education Grants

Description:

Eligible recipients of these grants include transit agencies and governmental entities that provide transit service. The project must relate to rail safety education for the public, including commuter rail, heavy rail, light rail and streetcars. Bus safety activities are not eligible. The rail service must either be currently operating or expected to begin operating within 36 months of the date of application.

Education and outreach materials developed using these grant funds will be:
* Developed in consultation with the State Coordinator of the state Operation Lifesaver (OL) program (if applicable)
* Reviewed and approved by Operation Lifesaver, Inc. (OLI)
* Co-branded by the transit agency and Operation Lifesaver, Inc.
* Made available to the public at large and for use by other transit agencies on OLI's website

In addition to answering the following questions, applicants must submit a letter from their Operation Lifesaver State Coordinator supporting the application.

*Travel expenses and Food & Beverage expenses are not eligible.

If a transit agency or State/local government applies for a Competitive Rail Transit Safety Education Grant, this application must be developed in coordination with your State Operation Lifesaver program. Contact information for Operation Lifesaver State Coordinators is located at: https://oli.org/state-coordinators

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
FTA September 9 November 5

Documents:

Name Notes
Grant Budget Worksheet.xlsx Use this spreadsheet for your grant budget.
SC-letter-endorsing-application-sample.docx Please have your Operation Lifesaver State Coordinator sign this document after you have shared your project idea with them. Then upload a scanned copy of the signed letter on the Program Documents page. To find the State Coordinator in your state, please click on this link: https://oli.org/state-coordinators If your state does not currently have a State Coordinator, please contact Wende Corcoran at wcorcoran@oli.org for guidance.
Grant Match Formula Grant Budget Tips_FTA .docx Tips on calculating your required match.
2022 Transit Grant Agreement.docx 2022 Transit Grant Agreement, to be executed if awarded the grant funds.
Grant Application Information Sheet 2022.Final.docx Grant Application Information Document - find all the details needed for applying for the transit grant.

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Innovative Educational OL State Grant

Description:

• State OL programs may apply for an innovative grant where funds are used for an educational project, program, materials, etc.
• The grant review committee will be selecting one (1) grant that has the most innovative idea/project for addressing trespassing and/or grade crossing incidents around highway-rail grade crossings, and will best help accomplish OL’s overall mission.
• One grant will be awarded, capped at $50,000. No matching funds are required.
• 90% will be paid in advance of the project, and 10% upon submission of the final report.

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
Year December 16 March 3

Documents:

Name Notes
2023 Innovative Grant Budget Worksheet.xlsx Use this spreadsheet for you mandatory budget worksheet.

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OLAV, Coaches, and Face-to-Face Travel Reimbursement Grant

Description:

Operation Lifesaver’s National Office was awarded a 2019 grant, on behalf of the Posner Family Foundation. Grant funds may be used by Operation Lifesaver state programs for volunteer travel reimbursement (not intended for State Coordinator travel), including:

a. OL Authorized Volunteer travel to offer a presentation(s) to a high-risk, or target audience that may require a travel stipend, and/or
b. a new Coach’s training travel costs, and/or
c. any participant’s or Coach’s travel costs for Face-to-Face classes (State Coordinator travel cost not eligible).

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
Year June 1 June 10

Documents:

Name Notes
Travel Expense Reimbursement Worksheet.xlsx Use this spreadsheet to show reimbursable expenses; one volunteer per spreadsheet.

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OLI Competitive Crossing Safety State Grant

Description:

• State OL programs may apply for merit-based, competitive grant funding to support highway-rail grade crossing safety projects.
• Projects may include public service announcements or other public outreach materials.
• Grants are capped at $20,000, and will be paid in two installments, 50% in advance of project initiation, and 50% upon submission of final report.
• Final report must include documentation of at least 20% non-federal matching funds

2024 OLI Competitive Crossing Safety State Grants (FHWA Subaward)

Each grant awarded by OLI will be a subaward to the below-listed Federal Cooperative Agreement. As such, each applicant must review, and agree to abide by, the additional requirements of the award detailed below.

Federal Highway Administration (FHWA) Award ID Number: FHWA-50001
FAIN: 693JJ31950001
CFDA Number: 20.200
Total Award: $3,004,278
Period of Performance: 8/14/19-8/13/25
R&D: This award does not include research and development activities
Indirect Costs: De minimis 10% indirect cost rate
Award Summary Description: Award to Operation Lifesaver, Inc. to provide public education, awareness, and safety programs related to highway-rail grade crossing safety in the United States.

Additional Requirements:
1. All grants must be used in accordance with Federal statutes, regulations, and terms and conditions of the Federal award.
2. Grantee agrees to permit OLI and its auditors to have access to its records and financial statements as necessary for OLI to meet it monitoring and management requirements.
3. Certifications. By submission of online application for this grant, the State OL program hereby certifies, to the best of his/her knowledge and belief, that the following statements are true. Awardees shall provide immediate written notice to OLI if, at any time prior to or during the period of performance of the sub-award, he/she learns that these certifications were erroneous when application was made or have become erroneous by reason of changed circumstances.
a. Debarment, Suspension, Ineligibility and Voluntary Exclusion – in accordance with the provisions of Appendix B to 49 CFR Part 29, the State OL program certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
b. Drug-Free Workplace Program – pursuant to 49 CFR Part 32, the State OL program certifies that it will continue to provide a drug-free workplace.
c. Single Audit Verification – in accordance with provisions of CFR 200.501 Subpart F, the State OL program certifies that it utilizes an independent public accounting firm to conduct Single Audits (if required).

OLI Competitive Grant Official Contact Information:
Wende Corcoran, Vice President OLI
wcorcoran@oli.org

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
FHWA December 15 February 18

Documents:

Name Notes
2024 FHWA Crossing Grant Budget Worksheet.xlsx Use this spreadsheet to plan and show your project budget and match amounts.
FHWA Grant Match Formula Tips.doc Use this document to help you calculate how much match you need for your grant based on the minimum requirement.
In-Kind Match Form.doc Use this form to document in-kind contributions

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OLI Competitive State Grant

Description:

• State OL programs may apply for merit-based, competitive grant funding to support innovative grade crossing safety or trespass prevention projects.
• Projects may include public service announcements or other public outreach materials. Grants may not include equipment, such as vehicles, trailers, etc.
• Grants are capped at $20,000 and will be paid in two installments; 75% in advance of project initiation, and 25% upon submission of final report.
• Final report must include documentation of at least 25% nonfederal matching funds.

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
FRA December 15 February 18

Documents:

Name Notes
FRA 2024 Grant Budget Worksheet.xlsx Use this spreadsheet for your required budget submission.
Grant Match Formula & Grant Budget Tips .doc Use this document to determine how much match you need for the amount of grant money you are requesting. Also, a few tips on what to include in your budget for possible maximum points from the evaluation committee.
In-Kind Match Form.doc Use this form to document in-kind matches.

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Posner Promotional/Educational Item Reimbursement

Description:

Operation Lifesaver’s National Office was awarded a 2023 grant, on behalf of the Posner Foundation. Grant funds may be used by Operation Lifesaver state programs for OL education and promotional items, including:
a. Operation Lifesaver brochures, pamphlets, books, or any education material with OL safety messages,
b. Operation Lifesaver promotional materials that either have a safety message, the state website, or oli.org on it

Grant Rules
• Each Operation Lifesaver state program may receive a maximum reimbursement of $1000.00 in 2023 for any eligible reimbursable costs.
• There is no match required for this grant.
• Education items or promotional items purchased with these grant funds need to be used by the state OL program at a state or community event, by an OLAV at a presentation, at OLAV Face-to-Face classes, partner meetings, etc.
• All promotional items either need to have a safety message, the state OL website or oli.org on it.
• REQUIRED: A minimum of one (1), and up to five (5) photos and/or videos of the event, or presentation when these items were used or will be used. These photos may be used and shared by OLI on future promotional materials and/or website. If the event has not happened by the closing of the grant, please include a photo of a similar event from a past year.
• Receipts need to be dated January 1, 2023 – October 31, 2023.
• All eligible reimbursable costs are at the sole discretion of the OLI.
• Each state can apply one (1) time, for an amount of up to $1000.00.
• All reimbursable expenses need to be submitted no later than midnight October 31, 2023.

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
Posner May 25 December 12

Documents:

Name Notes
2023 Posner Reimbursement Worksheet.xlsx Required reimbursement spreadsheet. Use this form to list items and amounts for reimbursement and then attach all receipts.

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Public Awareness Grant

Description:

All OL states in good standing are eligible to receive $1500.00 in public awareness grant funds for 2023.

Eligible expenses include:
*PSA, social media, radio, or any type of public awareness campaign using current OLI materials
* purchased OL education materials used at an OL event or presentation (not promotional items, i.e., key chains, pens, mugs, etc.)
* any costs related to promoting OLI's safety messages on a state level through web and social media, printed materials, television and radio
* OLAV presentation or training materials
* costs related to OL exhibits, booths, and OL community events.

* Travel expenses, OL promotional items and food & beverage expenses are not eligible.

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
PublicAware May 25 December 10

Documents:

Name Notes
2023 Public Awareness Required Spreadsheet.xlsx Please complete this spreadsheet showing your reimbursable charges; the document will automatically do the calculations for you.

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SC Summit/State Coordinator Approved Travel Reimbursement

Description:

This form will be used by any OL State Coordinator for reimbursement for allowable transportation costs for pre-approved travel. Some of these travel reimbursements include: 2023 SC Regional Meeting, SCRR at NAC, SC on the Board, SCs instructing at Orientations, etc.

Application Type(s):

Grantmaker accepts unsolicited applications.

Program Type:

Grant

Grant Cycle Dates:

Cycle
name
Applications
opened
Applications
closed
Year January 1 December 31

Documents:

Name Notes
2023 State Reimbursement Worksheet.xlsx Use this form for any approved SC travel for OLI, including Regional Meetings, NAC, Summit, SCs on the OLI BOD travel, Orientation/Training Facilitator, etc.

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